How it works
A summary of how the system works, and how it will be a powerful tool to managing your time and life – and get you to Heaven – without being online.
The Tutorial & Guide goes into greater depth on each Section/Topic.
The 4 Key Areas
Depends on how busy your life is!
First thing in the morning, or at the end of your work day, put aside 15 minutes for planning. Towards the end of each week at a time most comfortable for you, put aside 30 minutes to reflect on your week and plan for the next.
This system helps you to create an ‘imaginary funnel.’ The goal is to break down your vision for the future (and all your hopes and dreams) into various projects and tasks.
You then prioritize these projects and tasks, and keep filtering them down through your ‘funnel’, until out the bottom comes only the most important and key tasks to be entered on your daily sheet that must be completed that day.
The Purpose: to help you remove all stress and worry about having to remember what you must do. Because it is all written down on paper, it clears your mind.
Your mind can remain focused on the tasks before you, and free to be creative.
Dreams, Community, Leisure, Family, Friends, The elements of life…
When you first get your system, find a quiet place and time to focus on your dreams sheet. This gives you direction for your upcoming year.
Focus: Play relaxing, inspirational music. Choose a place where you love to be (even your place of worship). Let it also be a place where you won’t be disturbed and where you can listen for God’s voice when he speaks to you.
Time limit: none. Take as long as you need to discern his will and for him to reveal his plan for your life and what he wants you to accomplish that year. Talk to him and listen to him as he helps you complete the dream sheet and give direction to your life for the next year and even for years to come in many cases.
Short & Simple: Most of the time, each entry should be only a few words, not a long explanation—sometimes even abbreviations. Only you have to know what they mean.
The very first tab is more a place than a space for entries or planning. Think of the Psalm that says: He makes me lie down in green pastures. He leads me beside still waters; he restores my soul.
You go here (to escape) when you need to or to start your day with your dreams. This place is sort of the heart of what you want in your life.
• You will create this place, special only to you and your Lord, through pictures and other print media that inspire you and help you envision your hopes and dreams and God’s will for your life.
• You want pictures of family, a favorite vacation place or any picture that gives you joy.
• If it’s a career you seek to aspire, have a picture of someone successful in that line of work and envision of yourself the one in that picture.
• Put your favorite scripture here or just a simple phrase or word like, “Rejoice!”
Your 5 Key Sections
Section 1: Calendar
Here you will find a 1 page, 12 month calendar. It has the weeks numbered to match the weeks in your book so that they can be cross referenced for projects and tasks. Following the one page calendar are then 12 pages for each month.
Block out vacations, holidays, career building events and any other important dates on the monthly pages for a macro overview of your year. Appointments don’t go here.
Plan your year. Flip through the months and then enter these dates onto your Week at a Glance page, with the help of the weekly tabs in the book noting the week of the event.
Section 2: Diary
This is your life’s diary. Enter here milestones, epiphanies of mind and spirit, and anything so memorable you never want to forget.
This is also a letter you’re sending to yourself in the future, and to the next generation in which to share your knowledge and life experiences for their lives.
The diary is not a daily journal (will be explained later.)
Section 3: Notes/Worksheets
Everything you want to accomplish is broken and written down into individual tasks. This is the center of the funnel.
Every task begins with a date and a circle. When the task is complete cross out the circle with an “X”.
1/20 O Busi/BA (Business/My Company) Clie (Client)
— CD, Inc. (Client’s name)
— Pension, call for paperwork (Task)
Section 4: Week’s Master Plan
This Section consists of 5 important elements:
1. Position Page: On the Position Page you place your Objectives, Projects and Priorities for the week and Inspirational phrases to keep you focused and positive each day.
2. Week in Review: Grab the tab and turn the Master Plan Page over to the Week in Review which has all the important dates and other activities for your week.
3. Weekly Chart: Open the Master Plan Weekly Tab to the Weekly Chart inside where you will schedule and block time for the projects, appointments and various tasks you need to do and when you will do them each day—a general overview or macro-look at your week.
4. Daily Plan Sheet (front): the bottom of the funnel where the most important activities and tasks emerge to be completed as part of your life’s plan for that individual day.
5. Daily Plan Sheet (back): fold the back of the page over to line up with the hours of the day on the front page and now record your actual activities to those you had planned. How did you do?
Unfold the page now to the back and in the space below the heading Journal, now write down your thoughts and record and evaluate the successes and misses of your day.
Speak to yourself here; be honest with yourself about how you did in accomplishing what you had hoped for that day in advancing your hopes and dreams as you envision God’s will for your life.
Be your own coach, pat yourself on the back where deserved and promise the Lord and yourself to do better where you might have let yourself down. Each day is special and unique—a gift. Years from now, we often don’t remember most days in our lives. Here is the place to write down, how you lived that day and its importance to your life. Did you take just one step closer to Heaven?
Section 5: Projects
(8 Tabs and you can add more, if necessary)
A Project requires numerous tasks and often several stages and meetings to accomplish. All projects are broken down into individual tasks and entered in the tab designated for that project.
The Notes/Worksheets pages of that tab will be like a “mini-section 3”, however only the tasks for that project will be entered here. All tasks should be entered in the same way as noted in Section 3 above.
Now note in your Weekly Chart that you have blocked time to work on the projects listed on the Position Page. And from there you will block the same noted time on your Daily Page specifically for those Projects as listed on your—you guessed it—Position Page.